Knowledgebase: Outlook
Creating Search Folders
Posted by Kristy Rhea on 31 March 2009 02:14 PM

Not sure if you deleted a message or placed it in another mail folder?  Ease your pain by creating a search folder.

Unlike your Inbox, or sent items, where your mail is stored, when you create a search folder you are creating a virtual folder that displays the results of a defined search. The e-mail messages shown remain stored in one or more Outlook folders.

Important  When you delete a Search Folder, the e-mail messages shown in the Search Folder are not deleted, because those items are never saved, only viewed, in a Search Folder. However, if you open or select one or more e-mail messages shown in a Search Folder and de­lete the e-mail messages, the messages will be deleted from the Outlook folder where they are stored and moved to deleted items.

To create a Search Folder do the following:

1. Right click on "Search Folders" directly below the email folders list on the left and select "New Search Folder."

2. Determine which type of search folder to create.

· For example, to create a Search Folder based on a specific sender, select "Mail from spe­cific people" under "Mail from People and Lists."

· Select "Choose" under "Customize Search Folder," then either select from the Contacts list or enter an email address next to the "From" button and then click "OK." .

· Your folder will be displayed as an option in "Search Folders."

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