Knowledgebase: Outlook
Using Scheduling Assistant to Create a Meeting
Posted by Kristy Rhea on 31 March 2009 02:14 PM

Need to schedule a meeting, but are unsure when others are available?  Try using Outlook’s scheduling assistant.

1. Create a new meeting with subject and any information you would like to add and click the scheduling assistant button at the top of the window. 

2. Once the scheduling assistant window appears, click on the “Add Attendees” button in the bottom left corner and choose the participants you would like to invite to your meeting.

3. At this point you will see available times to schedule with your invitees.  If you look to the right of your screen you will also see suggested times that will show you the best times to schedule.

4. Once you have found a time that suits, click send and your meeting invitation will be sent to your attendees. 

NOTE: Some participants may choose not to use the Calendar feature.  They will still receive your meeting notification in e-mail, but may not be available during that time.

* Reminder:  Keep your Calendar updated with all meet­ings and out-of-office appointments, including vacation days.
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